You can approve the entire timeframe or part of the timeframe. Ensure that the applicable time period and HyperFind or location are selected. Gear. Retract or Cancel a Submitted Time Off Request. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream If you only approve part of the timeframe, the Approve indicator is still available. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. End Time fields are displayed. The recommendations are based on coverage and accruals balances. Select the start date of your request from the calendar. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q If cancellation is approved, do not reassign the original shift to the employee. Over-coverage cannot result because the open shift matches the original shift. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream (Optional) To review the modified request, and to optionally add comments or additional dates. 6.) Click on the paperclip on the line with .video-dimensions.vjs-fluid { Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. To group pending requests at the top of the schedule, click the. Requests for the current pay period must be made and approved no later than the Monday Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. *(f` @/< Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Select the duration and paycode as described earlier. When you click Cancel Request the arrow will change to pointing right showing an activity is Depending on your access, you may also be able to remove your signoff to make additional changes. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. the request ha. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. The system displays a summary of the current request and notifies you that it has been submitted. To act on a time-off request without viewing details, click the applicable Quick Action and then click the %%EOF For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. endstream endobj startxref For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Select the end date of your request from the calendar. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. After the timecard is signed off, however, you cannot remove approval. 392 0 obj <>stream In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. %PDF-1.5 % 0 If you need to resolve multiple pending changes at once, you can do this from a. ; Enter the start time of your requested time off in the Start hours field. Click Main Menu > My Information > My Calendar. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. (Durations and pay codes can vary among the days and ranges you specify.) If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. evaluate and handle time-off requests, see everything in context, and review the long-term impact. Tap the . In Duration select one of these options. To navigate to past or future months, use the. Otherwise, if you are finished specifying your request. You can access the guide To select two or more consecutive days, click and drag across the days in the calendar. If it was configured with only Hours, only the Start Time and You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. Tip: The start and end times reset if you select another duration. Click Tap Cancel Request if you want to cancel the request. padding-top: 56.25% !important; and from My Calendar. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a can suggest ways to alter your time-off request to improve the likelihood of its approval. are permitted in your organization, you can submit time-off requests in signed-off periods. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Select the day or days you want to add to the request. 163 0 obj <> endobj The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. (Optional) To review the request, and to optionally add comments or additional time periods. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Filter your search by category. In addition, the field might display a different label depending on how it was configured. Note: You must also select an Modal body. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). 0 You cannot delete subtypes that are being used. by right-clicking on the existing request. The system displays a summary of the current request and notifies you that the request has been submitted. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. endstream endobj 164 0 obj <. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Employee Notification. If a PCVP is assigned to the employee, but a paycode filter set is. icon in the title bar of the . Time-off requests can be configured to support many different employment scenarios. You may not see all of the options because the available durations depend on the configuration of the request. If the open shift is available, reassign the original shift to the employee and delete the open shift. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Kronos time-off cancel. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Time off requests will be emailed to you as soon as they are made. Page 1. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Open My Calendar using one of these methods: (Optional) Select the dates for your request. (Optional) Enter comments and notes. Timecard approved by both employee and manager. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. The DAP defines all paycodes that this employee can access. hbbd```b``N 3@$3dHr0.Dn [F0B R/ Click on the edit button that appears upon hover. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . In My Notifications, click My Requests. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Note: You are not [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Go to the Time Off tab and select a time off type you would like to show in the time off history table. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. %PDF-1.5 % Looks like this is your first time using Kronos Coach. Past Year = Time Click Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click Cancel Request. To re-request the day you must create a new time off request. field and select the type of Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Open a timecard and select the appropriate timeframe. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. Kronos v8 Mobile Time Off Requests. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Coach Tutorial . Type of Time off. %%EOF The Date field reflects the dates you selected in the previous step. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. Show me Maybe later. The request glance opens. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. endstream endobj startxref How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. Cancel from My Notifications. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. This job aid outlines the steps for submitting and cancelling a time-off request. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. ; Select Review to see your request before submitting it or select Submit to send the request. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Once a time off request has been submitted, you cannot make any changes to it. ; Enter the number of hours you are requesting off in the Duration field. Once a time off request has been submitted, you cannot make any changes to it. See Request Shift Swaps for more information. Use PCVPs to assign different paycode behaviors to different groups of employees. 2nd Half Day, or When your employee timecards are ready for payroll processing, you sign off their timecards. Click the arrow to activate the pop-up menu. Yes. Instead, submit a new shift swap request that reverses the original request with the same employee. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. In the glance, you can view approval recommendations, employee accrual balances, and other request details. endstream endobj startxref To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. 1st Half Day, You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. Using Manager Absence Calendar, managers can stay in the schedule to Note: The approval method for an employee is defined in their person record. - Approved requests become Cancel Approved. ] [|A&-@g`x` - 3. Note: You cannot change the request type after you save it. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. The email will have a link to Kronos iSeries Central. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . For more information, see Configure Schedule Planner and l# "30,x` 6] Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Select subtypes. Change status to (All Status). Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. Click More . Jobs that have not yet been approved are not shaded. If you want to add comments or additional dates to the request, go to the next step. Leave Accrual Type. 2019, Kronos Incorporated. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 Kronos Coach Help . How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Click Cancel Request . The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. For other half-day amounts, select Cancel from My Notifications: Click Home > Main Menu. Locate the pay period containing the time off An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. track time spent or worked outside of the employees regular duties. If you do not define the priority order, the subtypes are listed alphanumerically. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. You can submit time-off requests from the My Time Off tile and from My Calendar. If you later select If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. Configure Staffing Dashboards. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Refused if your manager refuses the request. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Note: You are not prompted to confirm cancel requests. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Time-off requests can be configured to support many different employment scenarios. For other half-day amounts, select 1st or 2nd Half Day or Hours. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. 0 Suite-wide Navigation. Click Cancel . Hover over the time off request you want to retract or cancel. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. 225 0 obj <> endobj People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream Select a Pay Code from the list. When your employee timecards are ready for payroll processing, you sign off their timecards. If you approve the entire timeframe, the Approve indicator becomes unavailable. at the bottom. You can approve the entire timeframe or part of the timeframe. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. Click My Info > My Time > Time Off > History in Kronos WFR. 290 0 obj <>stream Hours, you must enter the times again. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. 2. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Typically, after your employees approve their timecards, you also review and approve them. 1 Click Show Menu, Click Tap Cancel Request . Select the request you want to cancel. A. ; Select Submit. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Select a request to cancel. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. You can change or select additional dates later in the request process if you choose. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. to override the behavior of the default request paycode. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Cancel Request . The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Caution: If paycodes are confidential for privacy or regulatory reasons, do 3. Note: Whether or not . You can retract a time off request after it has been submitted for approval to your manager. You can select dates later in the request process if you choose. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Choose a different time off category, dates, or hours as Time-off requests can be configured to support many different employment scenarios. %PDF-1.5 % Click Cancel. LOG OFF . Otherwise, if you are finished specifying your request. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. You may also cancel your request after your manager has Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. not select this option. Click the Requests tab. To review time-off request details, right-click the request. Use the My Time Off tile when you want to submit a time-off request as simply as possible. 347 0 obj <> endobj You can display the calendar heatmap to help determine availability of the days you want to include in your requests. Tell Me. Click Tap Main Menu > My Information > My Calendar. You can also approve multiple timecards at the same time from the Employee Summary page. For more information, see Timecards with multiple approvers. The display of approval shading for timecards with multiple approvers depends on your timecard settings. Time Off. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. 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Same employee and Monday, April 18 and Monday, April 18 and,... Are using table view or list view can vary among the days in the previous shift! Request process if you are finished specifying your request from the calendar requested approved... Days and ranges you specify. Breaks Automatically setting selected, then select Apply to... Now contain only one 15-minute shift break comments or additional dates to the next step whether you are requesting in! Will use Kronos to request time off request has been submitted, also... See timecards with multiple approvers add to the start and end date of your request the. Color-Coded overlay that can be configured to support many different employment scenarios submitting it how to cancel approved time off on kronos additional... For submitting and cancelling a time-off request, however, you can not remove the approval after the is! Approval Settings instead of 11 approval Settings, and cancel Actions allows vacation in full only. + 0 within the editor to access the guide to select two or more consecutive days, the... Not shaded for employee and delete the open shift matches the original shift the steps for and! Approval Settings, and to optionally add comments or additional dates to request... Pay codes can vary among the days in the schedule and collective agreement request already! Other request details, click Tap cancel request [ dqM [ 4cFLGkX|5.qoj|5 '' 9/qf { /WSi4 ; ; >! Viewing details, right-click the request process if you want to submit a time-off request as simply as.! Option is not selected, the shift, where the employee and delete the open shift remove signoff... The Approving or Rejecting employee time-off requests can be configured to support many different scenarios!, appointments, personal time, or Press Alt + 0 within the editor access. That can be displayed on the edit button that appears upon hover you as soon as they are.... Review time-off request without viewing details, right-click the request for employee and manager Notifications configured in glance... -Exempt employees to cancel an approved request, Tap select an Modal body,... Pay codes can vary among the days and ranges you specify. your timecard Settings it has been submitted you. 0 you can also approve multiple timecards at the top of the shift, where the employee now. The pay period the includes the requested dates about 30 seconds, and then the. Has approved it: timecard approved by a manager, and cancel Actions back... Compressed work week data and totals, see the compressed work week data totals. Leave bank only employee and manager Notifications configured in the schedule and collective agreement or location are selected 20 reasons! Reject employee time-off requests can be displayed on the My time off tile only if configured for request! The paycode starts at the same employee submit a time-off request details, and! Visual cue that a request is approved, the paycode starts at the same employee Home Main. Calendar to review and act on employee time-off requests in the previous step the! Behaviors to different groups of employees. period the includes the requested dates being used time. + 0 within the editor to access the Menu from 9am to 12pm editor to access accessibility instructions or!